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[This IADS Exclusive is the second part of a series of two dedicated to the Agile methodology]

Retail is changing faster than ever. Customers expect convenience, personalisation, and seamless shopping experiences, whether online or in-store. Technology is advancing rapidly, and market conditions are more unpredictable than ever. To keep up, retailers need to be agile, literally. Agile, originally created for software development, has become a game-changer in retail, helping businesses streamline operations, stay innovative, and improve customer experiences. This paper builds on IADS Exclusive:[Embracing Agile](https://www.iads.org/web/iads/10431-iads-exclusive-embracing-agile.php), which introduced the core principles of Agile and its growing importance in retail.

For Agile to work, companies must rethink how they operate. It’s not just about adopting a new system, it’s about fostering a culture of adaptability, teamwork, and continuous learning. Leaders set the tone by encouraging experimentation and collaboration, while teams embrace Agile frameworks like Scrum, Kanban, and Extreme Programming (XP) to improve efficiency and spark innovation. Retailers don’t need to completely restructure their organisations to adopt Agile. Instead, they can introduce Agile practices within specific projects, allowing them to gradually build a foundation for long-term flexibility and resilience.

Agile isn’t a magic solution, and challenges will arise, but when implemented effectively, it helps businesses respond faster to market changes, keep employees engaged, and deliver better customer experiences. In today’s retail landscape, agility isn’t optional, it’s essential.

What does implementation look like?

Agile at the leadership and team levels 

Leadership is pivotal in driving Agile adoption, setting the tone for transformation by establishing a sharp vision and fostering an environment that supports experimentation, learning, and adaptation. For Agile to succeed, senior management must be well-versed in its principles to ensure alignment with strategic goals. Leaders play a crucial role in promoting a culture where experimentation is encouraged, mistakes are seen as opportunities for growth, and ongoing refinement becomes second nature. One notable example is the John Lewis Partnership, where leadership spearheaded an Agile transformation in its IT department, empowering cross-functional teams to make decisions and collaborate closely.

The importance of leadership is also evident in recent retail successes. Effective Agile leadership requires not only strategic oversight but also accessibility and relatability. Leaders should actively reinforce organisational values while communicating Agile’s capabilities in a way that resonates with employees. By doing so, they build trust across teams, ensure alignment with strategic objectives, and foster a collaborative culture that supports Agile’s core principles.

Agile’s strength lies in its adaptability across retail teams, from marketing to operations. Cross-functional teams practising Agile can quickly respond to changes in demand or trends, leveraging tools like sprints, stand-ups for team alignment, and retrospectives for continuous learning and improvement. Agile ceremonies, such as sprint planning, stand-ups, and retrospectives, provide a structured rhythm that promotes collaboration and ongoing growth. They ensure teams remain adaptable and iterative in their approach, enabling them to maintain focus while driving innovation and efficiency.

Kanban, scrum, and beyond 

It’s all about being dynamic, being able to go with the flow depending on what is the root for a change in a project. One thing that is important to understand is the Agile framework works as an umbrella for several different variations. Teams need to assess which variation best suits their needs and, when circumstance change, take an Agile approach by shifting to a different methodology that’s a better fit. Here’s a breakdown of a few of the most common Agile methodologies and ideas for retail:

• Kanban

• A highly visual approach to Agile that helps teams manage workflows and improve efficiency. Using Kanban boards—whether physical or digital—tasks are tracked through stages such as “To Do,” “In Progress,” and “Completed.” This visualisation ensures teams can easily identify bottlenecks and streamline processes.
• For retail, Kanban is particularly useful in areas such as inventory management, marketing campaigns, and supply chain operations, where real-time updates and task prioritisation are crucial.

- Scrum 

• One of the most popular Agile methodologies, especially for small teams. It organises work into short, focused cycles called sprints, with each sprint lasting a few weeks. Scrum is led by a Scrum Master, whose role is to remove obstacles and keep the team focused on their goals. Daily stand-up meetings ensure alignment, and retrospective sessions after each sprint encourage progressive advancement.
• In retail, Scrum is effective for initiatives such as launching fresh marketing campaigns, improving customer service processes, or developing digital features for e-commerce platforms.

• Extreme programming (XP) 

• Typically used in software development, extreme programming is a methodology focused on high-quality deliverables through frequent iterations and technical excellence. While initially designed for software development, its principles can be applied to retail technology projects.
• XP can help refine mobile app features or improve the functionality of e-commerce websites, ensuring technical systems align seamlessly with customer needs.

• Adaptive project framework (APF) 

• Also known as Adaptive project management (APM), is designed to handle projects where unknown factors or changing resources are common. This methodology focuses on real-time adjustments to budgets, timelines, or team dynamics as they evolve. APF prioritises the resources available at any given time rather than what might be ideal.
• Retailers can use APF to pilot new technologies, develop omnichannel solutions, or adapt to unforeseen challenges in customer-facing projects.

• Extreme project management (XPM) 

• Often used for extraordinarily complex projects with significant uncertainty, it emphasises frequent adjustments and short sprints, allowing teams to pivot strategies quickly as conditions change. This methodology encourages trial-and-error problem-solving and multiple iterations to refine approaches.
• In retail, XPM is well-suited for navigating unpredictable scenarios, such as entering new markets, handling volatile supply chain disruptions, or launching flagship stores with experimental formats.

• Adaptive software development (ASD) 

• Focuses on endless adaptation and improvement, enabling teams to adjust quickly to changing requirements. Its three overlapping phases—speculate, collaborate, and learn—encourage teams to identify and resolve issues in real-time.
• Retailers can leverage ASD to optimise loyalty programs, enhance in-store technologies, or refine customer engagement strategies. Its iterative and non-linear approach makes it particularly effective for projects where requirements are fluid.

• Dynamic systems development method (DSDM) 

• Provides a structured approach to managing the entire project lifecycle. It consists of four main phases: feasibility and business study, functional modelling or prototype iteration, design and build iteration, and implementation.
• Retailers can apply DSDM to large-scale initiatives, such as rolling out enterprise resource planning (ERP) systems or implementing complex supply chain solutions.

• Feature driven development (FDD) 

• Feature Driven Development blends different Agile best practices while focusing on specific features of a project. It emphasises frequent updates and prioritises customer input, ensuring that developed features align with user needs.
• In retail, FDD is particularly useful for refining e-commerce platforms or customising product offerings based on consumer feedback. Its iterative nature also allows teams to address errors and implement fixes quickly, ensuring continuous progress.

Agile methodologies provide retailers with powerful tools to navigate a fast-paced, ever-changing environment. As a result of leveraging methodologies like Kanban, Scrum, XP, APF, XPM, ASD, DSDM, and FDD, teams can enhance flexibility, drive innovation, and improve operational efficiency. Each methodology offers distinct advantages, allowing retailers to choose the approach that best suits their specific project requirements.

Overcoming challenges in agile adoption 

Adopting Agile in retail comes with challenges such as resistance to change, silos between departments, and difficulties in scaling Agile practices. Strategies to overcome these challenges include change management initiatives, training programmes, and fostering a culture of openness and collaboration. It is essential to reassure employees that Agile is not a siloed experiment but a supported initiative from top to bottom, encouraging a culture where mistakes are seen as opportunities for growth and improvement.

Resistance to change often stems from uncertainty or unfamiliarity with new processes. Providing clear communication about Agile’s purpose and ongoing support from leadership helps alleviate concerns and build trust across teams. Addressing departmental silos involves integrating new systems and encouraging cross-functional collaboration to ensure alignment from top to bottom.

NuOrder’s comprehensive research highlights these challenges and how leading retailers are overcoming them. Insights from senior retail leaders at major department stores emphasise three critical focus areas: improving customer engagement, streamlining operations, and optimising product assortments. The findings reveal that while personalisation remains essential, supply chain innovations often yield more immediate profitability gains. This suggests that Agile implementation should prioritise operational efficiencies alongside customer experience improvements.

Ultimately, overcoming these challenges requires a concerted effort to build an Agile-friendly culture that empowers employees, promotes collaboration, and leverages Agile principles to adapt and thrive in the fast-paced retail environment.

The benefits of Agile in retail

Enhanced customer and employee experiences 

Agile empowers retailers to respond swiftly to customer needs by delivering personalised and timely offerings. For instance, Amazon’sadoption of small, autonomous teams and continuous deployment enables the company to innovate rapidly, adapt to evolving preferences, and maintain a seamless, up-to-date customer experience. These practices enhance customer satisfaction by ensuring offerings are tailored and relevant.

Beyond customer-facing benefits, Agile’s collaborative nature fosters stronger employee engagement. By creating an environment of teamwork and shared responsibility, employees feel more connected to their roles, which translates into higher satisfaction and productivity. This connection between employee satisfaction and customer loyalty underscores the transformative potential of Agile, as motivated employees are better equipped to deliver exceptional service and drive positive customer experiences.

One of the unique aspects is that teams can focus on customer needs much more closely than other industries. With the rise of cloud-based software, teams can quickly gather feedback directly from customers, facilitating rapid adjustments and improvements. Retailers are already tapping into this with the rise of e-commerce and online offerings, alongside increased investment in enhancing the online experience. Customer satisfaction is a key driver for software development and retail, it’s easy to see why it is included in the Agile process. Through customer collaboration, Agile teams can prioritise features focused on customer needs. When those needs change teams can take an Agile approach and shift to a different project.

Faster time to market 

It’s all in the name, the reason why they call it Agile methodology. Being able to shift strategies quickly, without a hitch or disturbing the flow of a project is one of the main benefits of using Agile processes. Retail, like software, is constantly changing, and project needs must adapt with it. As previously pointed out, this is the prime reason linear project management methods like the waterfall model are less effective.

Since phases in the traditional waterfall method flow into one another, shifting strategies is challenging and can disrupt the rest of the project roadmap. Software development is a much more adaptable field, project managing rapid changes in the traditional sense can be challenging which is why Agile is favoured. Retailers and department stores could take notes from this community to better adapt to rapid changed in the market and drive more effective, customer-focused results.

Agile teams can rapidly develop and launch new products, campaigns, or services, staying ahead of competitors. Target's adoption of Agile in its marketing department allowed the company to launch campaigns more quickly and with greater alignment to customer needs, improving overall effectiveness and return on investment.

Recent industry developments demonstrate how Agile methodologies accelerate market responsiveness. As observed in May 2024, department stores are actively rebuilding for success in the digital world, with emphasis on the rapid deployment of digital capabilities and faster response to market changes. The phygital revolution documented in September 2024 shows how retailers leveraging Agile principles can more quickly integrate physical and digital experiences, leading to enhanced customer engagement and operational efficiency.

Continuous innovation and improvement 

Agile fosters a culture of continuous learning and innovation, enabling retailers to adapt swiftly to latest trends and technologies. Through feedback loops, Agile allows companies to refine processes, products, and services constantly, ensuring they remain competitive in a rapidly evolving market.

The transformation of retail through Agile principles is evidenced by several recent success stories. Macy's "Bold New Chapter" initiative, revealed in November 2024, demonstrates  how iterative improvement and customer-centric approaches drive successful transformation. The broader industry shift toward phygital retail experiences validates that Agile methodologies are essential for modern retail success, merging physical and digital touchpoints seamlessly. These developments highlight that Agile adoption in retail is not merely a passing trend but a foundational shift in how successful retailers operate and evolve.

Agile isn’t merely a set of processes or a trendy buzzword, it’s a mindset that transforms how retailers operate. Organisations that fully integrate Agile principles transcend reactive business models, instead leveraging change as a strategic asset. Agile empowers retailers to recalibrate swiftly in response to evolving consumer behaviours, optimise operational frameworks, and establish enduring customer relationships.

Frameworks such as Scrum, Kanban, and Adaptive Project Framework (APF) empower retailers to create flexible workflows, make faster decisions, and drive continuous improvement. Dismantling rigid operational structures, fostering interdisciplinary collaboration, and embedding iterative problem-solving into core strategies enables businesses to cultivate an environment of resilience and innovation. In an industry where volatility is a defining characteristic, Agile serves as a mechanism for converting uncertainty into strategic advantage, equipping retailers with the dexterity needed to thrive in complex market ecosystems.

As discussed in IADS Exclusive: Embracing Agile* adopting Agile goes beyond simply improving efficiency, it reshapes how businesses function in an increasingly competitive and fast-moving retail environment. Companies that fully integrate Agile methods don’t just adapt to industry disruptions; they actively shape the future of retail by setting new standards for flexibility, innovation, and customer-driven decision-making.*

Credits: IADS (Maya Sankoh)